Contact Us - Conference Services
For information on weddings, concerts, overnight guest rooms or reserving meeting room space please contact Conference Services at:
Phone: (425) 602-3075
Fax: (425) 602-3304
14500 Juanita Drive N.E.
Kenmore, WA 98028
Guidelines & Policies
Decorations, Candles and Throwing of Items
Clients may choose decorations that will not cause damage to the facility. All decorations must be approved and overseen by the Bastyr Site Coordinator. If you do not have your decorations approved prior to your wedding day, you run the risk of having them denied by the site coordinator. View the guidelines and policies (pdf) for further details.
Please inform all attendees of the Chapel's policies. You are responsible for their behavior. The Chapel is a sacred space cherished by many in the community. Any damage done to the surfaces or fixtures on Bastyr University's premises, particularly in the Chapel area, could result in additional costs. All damages in excess of those covered by the $250 Damage and Cleaning Deposit will be charged to the client. An inspection of the facilities will be done after each rental.
The wedding party is responsible for any delivery of flowers and/or rental equipment scheduled during their contracted wedding or rehearsal time. Bastyr representatives cannot accept or sign for deliveries. Bastyr and its representatives are not responsible for missing or damaged items, nor for late fees for items left on the premises that are not accessible at the time of a scheduled pick-up.
Smoking and Alcohol
Bastyr University is a nonsmoking facility. Smoking is allowed only in two designated areas; please check with the Site Coordinator on-duty during your rehearsal and wedding for exact locations. Per Washington State Law, smoking is not allowed inside the buildings, or within 25 feet of the buildings, in the Bastyr courtyards, or the surrounding woods and grounds at any time.
Alcohol is not permitted in the facility or on the grounds at any time during the rehearsal or on the wedding day. You are responsible for the behavior of your wedding party and guests.
Children are welcome during events. Because of safety concerns, children must be under adult supervision at all times.Click here to download the PDF file.
Booking & Coordinating Your Wedding
To assure you right of first refusal, you may pencil-in a date and have it held for up to seven days without a contract or deposit. If you do not contact us after seven days, your name may be removed without notice. During your seven-day pencil-in period, if another client requests the same day and time, you (having right-of-first-refusal) will have 24 hours to either book with a signed contract and deposit or to release the date.
Final Bookings and Payment Schedule
Contract and Booking Deposit: To firmly book a date, a signed contract with a $400 non-refundable deposit is required. This deposit serves as a cancellation fee if the event is cancelled and Bastyr is unable to fill the space with another wedding or event. If circumstances require you to cancel your event, please advise us immediately to allow us to attempt to fill the time slot.
Damage and Cleaning Deposit: A damage deposit of $250 is required and must be paid 30 days prior to the event. This is in addition to the rental fee. This refundable deposit covers extra cleanup and damages to the facility, and will be returned if no extra cleanup or damage repair is required. The wedding party must remove all possessions, including flowers and any petals from the floor, and leave the spaces clean and tidy to avoid paying an extra clean-up fee. Bastyr will hold the deposit until after an inspection of the facilities immediately following the event.
Final Payment: The remaining balance of the facility rental fee and damage deposit is due 30 days before the event. For a wedding booked within 30 days of the ceremony, full payment is due with the signed contract. Additional charges or additional damage costs will be invoiced and sent to the client immediately following the wedding.
One hour of rehearsal time is allotted within two week of the wedding date. A one-hour rehearsal time is included in the Chapel rental fee. Rehearsal dates and times vary and are based on Chapel availability, as the Chapel is often used for other events during the week. Additional time may be requested, but extra fees will apply.
Your wedding party will have four hours for setup, preparation, photographs, ceremony, breakdown and cleanup. During your rehearsal, you will have the opportunity to work with our staff to create a final schedule for your wedding. Unless you arrange for a late breakdown schedule, a fee of $300 per half-hour will be charged if breakdown and cleanup are not complete at the end of your four hours. All items left on the premises after your wedding are subject to disposal.
Rates for Chapel Use
The Chapel is available at fixed, scheduled times at a flat rate. The fee includes four hours on the day of the wedding and a one-hour rehearsal prior to the wedding; scheduling is dependent on Chapel availability. We can provide a different schedule or a guaranteed rehearsal time prior to the event, but it may require an additional charge.
Prices include private use of the Bastyr University Chapel, setup of all foyer tables and chairs, and use of a PA system.
April through October
Up to 275 Guests / $1,400
Up to 350 Guests / $1,525
Up to 500 Guests / $1,650
November through March
Up to 275 Guests / $1,100
Up to 350 Guests / $1,250
Up to 500 Guests / $1,375
Please contact Conference Services to inquire about available dates or for help with any questions.
What Is Included When You Book the Chapel
Wedding Ceremony Timing
Bastyr offers opportunities for wedding ceremonies on Friday nights and weekends. We allow four hours in the Chapel for set-up, decorating, ceremony and breakdown.
For Saturday weddings there are two time slots from which to choose. 11:00 am to 3:00 pm or 3:30 pm to 7:30 pm. This allows us to offer two ceremonies per day. For a Sunday wedding, you may choose any available four-hour time period between 10:00 am and 6:00 pm.
One hour of rehearsal time is allotted for each wedding party within two weeks of the wedding date. This one hour of rehearsal time is included in the Chapel rental fee. We will do our best to book an evening time slot, but as the Chapel is often used for other events during the week this is not guaranteed. If the rehearsal runs over the one-hour time allotment, there will be an additional charge assessed for the extra time.
Private Preparation Rooms
We offer the wedding party two private rooms for changing and preparation during the rental period.
A Bastyr University Site Coordinator will be present during the rehearsal and the four hours of the wedding. They will be on hand to make sure all facility agreements are met regarding decorations, lighting, PA system, microphones, setup, cleanup and access to specific areas. The site coordinator is not a wedding consultant. Hiring a professional wedding consultant is highly recommended.
Four restrooms are available for guests on the University's main floor.
Parking and Loading Areas
Free parking is available on the Bastyr campus. Please do not park on the grass and please respect areas marked for reserved or disabled parking, as fire lanes or other designated no-parking areas. There is a loading area available to the wedding party at the rear of the Chapel.
Music and Sound Systems
The Bastyr chapel is renowned for its acoustics and is especially suitable for classical instrumental and choral music. The following items are available in the Chapel for use by the wedding party:
- Microphones (cordless/lapel microphone and two lectern/handheld microphones)
- a CD player with a MP3 adapter for recorded music
- Chairs and music stands for musicians
- A baby grand piano and/or an organ at an extra charge
Bastyr does not provide any other musical instruments or sound system for singers and/or musicians. If you choose to bring your own sound equipment, it must be totally self-contained and may not be plugged into the Bastyr University system.
Tables and Chairs
Most guests prefer to use the Chapel's wooden pews for guests seating of up to 275.. However, should additional Chapel seating be desired, chairs (including their setup) for up to 500 guests are available for an extra fee. Bastyr will provide up to two tables in the Chapel lobby covered with ivory tablecloths.
The Bastyr grounds, which include, an organic herb garden, extensive lawns and courtyards, provide ample opportunities for stunning and unique pictures. Please speak to a Conference Services representative to request permission to use the outdoor areas for taking photographs. This is to make sure there are no conflicts with space usage.
Getting Married at Bastyr
About the Bastyr University Chapel
Our chapel is an ideal setting for a wedding. The exquisite European-style chapel was created in 1958 with the highest quality workmanship of its time, and it continues to radiate the devotion with which it was built. Nearly five stories high and 140 feet long, it is home to 31 handcrafted stained glass windows and brilliant glass mosaic artwork line both sides of the chapel, bathing the entire room in subtle color. Graceful gold-accented chandeliers add majestic lighting. The chapel has handcrafted altars and columns of imported marbles, terrazzo floors, wooden pews, oak paneling and a choir loft. The carved wooden pews run length-wise along the chapel, making the procession of the bride and groom a truly spectacular sight for all ceremony attendees. Exceptional acoustics give this chapel a unique atmosphere of grandeur and elegance.
Bastyr University Chapel is one of Puget Sound's most beautiful locations for weddings of any denomination. The chapel and choir loft can seat up to 275 guests. With the addition of chairs, 500 guests can be seated. Please contact us for tour of this unique beauty. For more pictures of the chapel during weddings please visit the Bastyr University Chapel Facebook page.
Can You Get Married Here?
Bastyr University Chapel is one of the Puget Sound's most beautiful locations for weddings of any denomination, and each couple determines their own officiant. The chapel and choir loft can seat up to 275 guests. With the addition of chairs, 500 guests can be seated. Please contact us to tour this unique setting. For more pictures of the chapel during weddings please visit the Bastyr University Chapel Facebook page.
Top: Rosewood Photography
Bottom Right: Azzura Photography